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Guide to the Academic Regulations Committee (ARC) Petition Process

This site refers to the ARC petition process for USF Tampa students. Other students should use the links below to access ARC information for their institution.

Forms: http://www.registrar.usf.edu/data_display.php?link_type=Forms

For undergraduate students seeking reinstatement following academic dismissal, click here.

Guidelines

For undergraduate students requesting that certain University policies be waived through the Academic Regulations petition process, this process can be used to:

  • late add a course after the add/drop deadline (limited to 2nd week of classes)
  • withdraw from select courses after the withdrawal deadline
  • withdraw from all courses in a term
  • have a course deleted from the academic record
  • override the withdrawal limit
  • request reinstatement to the University following academic dismissal

The Academic Regulations Committee (ARC) petition process occurs at the College level. Students using this process should contact and submit the relevant documentation to the Academic Regulations Committee (ARC) representative in the college of their declared major. It is the student's responsibility to obtain, complete and submit all documentation required by this process. Incomplete petitions will not be considered.

Students should be mindful of the Excess Hour Surcharge Policy when requesting late adds or late withdrawals.

Petitions can be approved if a documented university error has occurred (e.g. an administrative error or incorrect advice from a university official), or if the committee determines that you experienced extenuating circumstances beyond your control of such severity that the physical or mental ability to drop by the drop deadline was impaired. Such circumstances need to be supported by independent, objective and verifiable documentation from a licensed professional or professional with certified expertise in the applicable professional area. Petitions should be submitted as soon as possible in accordance with action requested but must be received within 6 months of the end of the semester during which the petitionable event occurred. If a petition is submitted outside of that timeframe, it is critical to explain the reason and provide documentation for the delayed request.

All submitted documentation is subject to verification. Submission of false, forged or fraudulent information will result in a referral to the Office of Student Rights and Responsibilities.

The student is responsible for ensuring that he/she has dropped or been dropped from all undesired courses by the 5th day of classes.

Instructions

  1. Complete Part 1 of the Academic Regulations Petition Form with the contact information required.

  2. Complete Part 2 being sure to indicate the year and semester for which you are petitioning in the space provided. Petitions are limited to one semester per petition. Requests for multiple semesters require multiple petitions. Check the appropriate box to indicate whether you are petitioning for a "Late Add", "Late Withdrawal", "Total Withdrawal", "Withdrawal Limit Exception" or "Other".

    • Ensure that you include complete information in Part 2 for each course included in your petition.

    • Late add requests require a stamp from the department offering the course. This is to ensure there is space available and course prerequisites have been met.

  3. For ALL courses included in your petition, also complete Parts 1 and 2 of the Instructor's Documentation Form with your information, and have the course instructor fill out Part 3, sign the form, and return it to you. Each course listed on the Academic Regulations Petition Form needs its own Instructor's Documentation Form. If the instructor has left the university, the student should contact the Chair of the department that offers the course. Students petitioning for withdrawals for medical reasons do not typically need to include instructor documentation forms with their petition, but should be prepared to obtain these forms if requested by the committee.

  4. 4. If you are petitioning for a Late Withdrawal (resulting in a W grade on official transcript), Total Withdrawal or Withdrawal Limit Exception for medical reasons, complete Part 1 of the Medical Documentation Form, and have Part 2 completed by your physician. The Medical Documentation Form should be returned in a sealed envelope from the physician's office (see instructions on form). Students petitioning for withdrawals for medical reasons do not typically need to include instructor documentation forms with their petition, but should be prepared to obtain these forms if requested by the committee.

  5. All petition requests should be accompanied by a personal statement detailing the nature of your request, and a clear statement of why you feel that you should be granted the requested exception. This statement should include what happened and when it happened, with relevant dates included. You should also include any supporting documentation that can substantiate the claims made in your personal statement.

    • If you are petitioning to withdraw from select courses in a semester, yet keep other courses, you will need to explicitly address why your situation impacted only those courses to be dropped and not the others.

    • If you stop attending class and have no documentation addressing what prevented a timely withdrawal from the class, your petition will be denied.

    • Late add petitions submitted after the 2nd week of the semester must have instructors support as indicated on the instructor documentation form and provide additional documentation addressing the reason for the delayed request.

  6. Ensure that ALL forms are filled out completely with all the relevant information for your petition type, and that all the proper signatures are obtained. Submit original copies of all the completed forms, your personal statement, and any supporting documentation to the ARC representative in the college of your major (see listing of ARC representatives on the Academic Regulations Petition Form). Retain copies for your own records.

  7. Decisions regarding ARC petitions can be expected within two weeks of submission, if the ARC package is complete.

  8. ARC decisions do not affect fee liability. Students must complete a Fee Adjustment Request through the Registrar's office to address fee liability.

  9. All registration holds must be removed before late add petitions can be processed.

  10. ARC petition decisions by the College ARC may be appealed to the next level in the college. Final appeals to the college decision can be made to the Office of Undergraduate Studies in SVC 2002, 813-974-4051.






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