USF 2002-2003 Undergraduate Catalog - Page 41
Transcripts of a student’s USF academic record may be requested by the student through the Office of the Registrar. A student’s academic record can only be released upon authorization of the student. Students requesting transcripts may do so in person or by writing to the Office of the Registrar. By law, the request must include the student’s signature and date. In order for transcripts to be issued, the student must have no financial obligations to the University. Transcripts are normally mailed/ready for pick-up within two working days after the request is received. USF Transcript Request forms are available in the following offices: Tampa Campus Registrar’s Office, regional campuses’ Records & Registration offices, and all campuses’ Cashier’s offices.
Letter requests must include: (1) date of request and student’s current address; (2) student ID number and full name; (3) name and complete address of recipient; and (4) number of copies and special instructions, such as, “hold for degree statement” or “hold for current term grades,” and the student’s signature. Degree statements are posted approximately four to six weeks after the graduation ceremony. Current term grades are posted approximately one week after the final exams end. If grades for the current term are needed, clearly indicate that the transcript request is to be held for grades.
To order transcripts by mail, send payment ($5.00 per copy, check or money order only) and Request Form or letter to:
Transcript Clerk, Registrar’s Office
USF- SVC 1034
4202 E. Fowler Avenue
Tampa, FL 33620-6950
To order a transcript in person, hand-carry payment (check, money order or cash) and Request Form or letter to a USF Cashier’s Office at any of the following Campus locations:
Tampa - ADM 131
St. Petersburg - Davis Hall, Rm. 129
Sarasota - Lobby, Building D
Lakeland (Drop Box) - Bldg. E, Rm. 2127
Transcript request forms are available in these locations. Students may complete the request process in one stop at the cashier’s offices.
USF 2002-2003 Undergraduate Catalog - Page 46
Notifications regarding changes of address, name, residency, and citizenship should be filed promptly with the Office of the Registrar.
USF 2002-2003 Undergraduate Catalog - Page 60
Pursuant to the provisions of the Family Educational Rights and Privacy Act (“FERPA”; 20 USC Par. 1232g), 34 CFR Par. 99.1 et seq, Florida Statutes Sub. Par. 228.093 and 240.237 and USF Rule 6C4-2.0021, Florida Administrative Code, students have the right to:
USF 2002-2003 Undergraduate Catalog - Page 45
The student’s academic record shall not be changed after the student has graduated.
USF 2002-2003 Undergraduate Catalog - Page 60
Pursuant to requirements of the Family Educational Rights and Privacy Act (FERPA), the following types of information, designated by law as “directory information,” may be released via official media of USF (according to USF policy):
Student name, local and permanent addresses, telephone listing, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, full- and part-time status, and the most recent previous educational agency or institution attended, and other similar information.
The University Directory, published annually by the University, contains only the following information, however: student name, local and permanent address, telephone listing, classification, and major field of study. The Directory and other listings of “directory information” are circulated in the course of University business and, therefore, are accessible to the public, as well as to students, faculty, and staff.
Students must inform the USF Office of the Registrar in writing (forms available for that purpose), if they wish directory information to be withheld. Such requests must be received within the first two (2) weeks of the semester and will remain in effect until the student has not been enrolled at USF for three (3) consecutive terms.
Notification to the University of refusal to permit release of “directory information” via the University Directory must be received no later than the end of the first week of classes in the Fall Semester.
Please send questions or comments to:
http://www.ugs.usf.edu/catalogs/0203/studinfo.htm
Student Records Policy
University Registrar or USF Agency Clerk SVC 1034 Office of the General Counsel 4202 Fowler Avenue 4202 Fowler Avenue -ADM 254 Tampa, Florida 33620 Tampa, Florida 33620
Academic Record
Release of Student Information
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Karen M. Hall - webCat@ugs.usf.edu
Effective Date: Semester I, 2002