USF 2006-2007 Undergraduate Catalog - Pages 35-36
Transcripts of a student’s USF academic record may be released only by authorization of the student online at http://usfonline.admin.usf.edu/ or in person or by writing to the Office of the Registrar. By law, requests must include the student’s identification number, the date and the student’s signature or must be affected online via the student’s 6-digit self-assigned personal identification number (PIN), which is essentially the student’s electronic signature. In order for transcripts to be issued, the student must have no financial obligations to the University. Transcripts are normally mailed/ready for pick-up within two working days after the request is received. USF Transcript Request forms are available in the following offices: Tampa Campus Registrar’s Office, regional campuses’ Records & Registration offices, and all campuses’ Cashier’s offices.
Letter requests must include: (1) date of request and student’s current address; (2) student ID number and full name; (3) name and complete address of recipient; and (4) number of copies and special instructions, such as, “hold for degree statement” or “hold for current term grades,” and the student’s signature. Degree statements are posted approximately four to six weeks after the graduation ceremony. Current term grades are posted approximately one week after the final exams end. If grades for the current term are needed, clearly indicate that the transcript request is to be held for grades.
To order transcripts by mail, send payment ($8.00 per copy, check or money order only) and Request Form or letter to:
Transcript Clerk, Registrar’s Office
USF- SVC 1034
4202 E. Fowler Avenue
Tampa, FL 33620-6950
To order a transcript in person, hand-carry payment (check, money order or cash) and Request Form or letter to a USF Cashier’s Office at any of the following Campus locations:
Tampa - ADM 131
St. Petersburg - Davis Hall, Rm. 129
Sarasota - Lobby, Building D
Lakeland (Drop Box) - Bldg. E, Rm. 2127
Transcript request forms are available in these locations. Students may complete the request process in one stop at the cashier’s offices.
Note: Transcript fees are subject to change.
Pursuant to the provisions of the Family Educational Rights and Privacy Act (“FERPA”; 20 USC Par. 1232g), 34 CFR Par. 99.1 et seq, Florida Statutes Sub. Par. 1002.22 and 1006.52 and USF Rule 6C4-2.0021, Florida Administrative Code, students have the right to:
Pursuant to requirements of the Family Educational Rights and Privacy Act (FERPA), the following types of information, designated by law as “directory information,” may be released via official media of USF (according to USF policy):
Student name, local and permanent addresses, telephone listing, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, full- and part-time status, and the most recent previous educational agency or institution attended, and other similar information.
The University Directory, published annually by the University, contains only the following information, however: student name, local and permanent address, telephone listing, classification, and major field of study. The Directory and other listings of “directory information” are circulated in the course of University business and, therefore, are accessible to the public, as well as to students, faculty, and staff.
Students must inform the USF Office of the Registrar in writing (forms available for that purpose), if they wish directory information to be withheld. Such requests must be received within the first two (2) weeks of the semester and will remain in effect until the student has not been enrolled at USF for three (3) consecutive terms.
Notification to the University of refusal to permit release of “directory information” via the University Directory must be received no later than the end of the first week of classes in the Fall Semester.
In the interest of openness and building trust with our students, USF now affords students the right to limit data usage and sharing of their information, without having to request non-disclosure of directory information under the Family Education Rights and Privacy Act (FERPA). Pursuant to the requirements of FERPA, the following types of information designated by law as “directory information” can be released, if the student has not requested privacy or non-disclosure: Name, Date of Birth, Address, Telephone, Major, Dates of Attendance, Enrollment Status, Degrees, and Prior Institutions Attended. *All other student data is considered to be protected.
Under new University policy which is less restrictive than Privacy under FERPA, students may now request confidentiality as a way to “opt out” from having their personal contact information (i.e. name, address, telephone) disclosed to vendors, credit card companies, or outside agencies that are not providing a service that would otherwise be performed by the University. To request confidentiality, go to: https://www.registrar.usf.edu/privacy/.
The student’s academic record shall not be changed after the student has graduated.
A student may be placed on administrative hold by failure to meet obligations to the University. When a student is on administrative hold, he/she may not be allowed to register, receive a diploma, or receive a transcript. Settlement of financial accounts must be made at the University Cashier’s Office. Each student placed on administrative hold should determine from the Office of the Registrar which office placed him/her in this status and clear the obligation with that respective office.
Notifications regarding changes of address, name, residency, and citizenship should be filed promptly with the Office of the Registrar.
Please send questions or comments to:
http://www.ugs.usf.edu/catalogs/0607/studinfo.htm
Student Records Policy
University Registrar or USF Agency Clerk SVC 1034 Office of the General Counsel
4202 Fowler Avenue 4202 Fowler Avenue -ADM 254
Tampa, Florida 33620 Tampa, Florida 33620
Release of Student Information
Confidentiality Policy
Academic Record
Administrative Holds
Student Information Changes
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Karen M. Hall - webcat@ugs.usf.edu
Effective Date: Semester I, 2006